Inquiry Letters Made Easy: Essential Tips for Class 10

Are you a Class 10 CBSE student tasked with writing a letter of inquiry? Don’t worry! Whether it’s for a project, assignment, or simply to enhance your communication skills, crafting a letter of inquiry can be made easy with a simple step-by-step guide. In this article, we’ll walk you through the process in easy-to-understand terms, complete with examples for each step.

Definition :

A letter of inquiry is a formal correspondence designed to gather information on a topic of interest. Whether it pertains to purchasing an item, enrolling in a course, planning a vacation, or any other matter, an inquiry letter serves as a means to seek details and clarification. In crafting such a letter, it is essential to provide the sender’s contact information where responses should be directed and to outline specific details related to the subject of inquiry. This includes a thorough description of the item or topic being queried, along with any pertinent details or questions the sender wishes to address.

Format: letter of inquiry

The format for an inquiry letter is as follows –

  1. Sender’s address: Include an email and phone number, if required.
  2. Date: Below address. Leave one space or line.
  3. Receiver’s address
  4. The subject of the letter
  5. Salutation (Sir / respected sir/madam)
  6. Body

Paragraph 1: Introduce yourself and the purpose of writing the letter

Paragraph 2: Detail of the inquiry

Paragraph 3: Conclude / end

  1. Complimentary Closing
  2. Sender’s name, signature, and designation (if any)


Sender’s Address:
[Your Name]
[Your Class and Section]
[Your School Name]
[City, State, Zip Code]


Recipient’s Address:
[Recipient’s Name/Institute Name]
[City, State, Zip Code]

Dear Sir/Madam,

[Your inquiry – Be clear and concise, asking relevant questions or seeking information.]

Thank you for your attention to this matter.
[Your Name]

Question. You intend to join coaching classes at the Success Coaching Centre situated in Delhi. The institute specializes in teaching science to classes XI–XII. Write a letter of inquiry in 100 – 120 words addressed to the Administrator in – charge of the institute seeking clarification about the timing, duration, staff, transport, and other necessary details for joining the institute. You are Maya / Mohit of 2, Murthi Road, Delhi.


Murthi Road

Date: March 02, 2024

Administrator in-Charge
Success Coaching Centre

Subject: Enquiry for Class XI–XII two-year study course.

Respected Sir / Madam

I am Maya, a student of class X of VK, Murthi Nagar Chennai. I want to pursue a non-medical stream and am planning to join a coaching class for the same. I came to know that your institute is the best and so I am keen to join it.  I am interested in joining the two-year classroom course. Kindly give me the following details-

Details of the course structure.
The timing of the class.
The details of the faculty.
Availability of transport facility.
Fee structure for the course.
I request you to reply at the earliest so that I can take a decision.

Thank you
Yours Sincerely

Proofread and Edit

Once you’ve written your Inquiry Letter, take some time to proofread and edit it. Check for spelling and grammar errors, and ensure that your writing flows smoothly. You may also want to make revisions to improve clarity or add more detail where necessary.


By following these simple tips, you can master the art of writing inquiry letters with ease. Whether you’re reaching out to a potential employer, seeking information for a school project, or making inquiries for any other purpose, effective communication is key. Start practicing these tips in your Class 10 studies and watch your writing skills flourish!

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